Program Manager

Skagit Valley Tulip Festival

Company Overview: The Skagit Valley Tulip Festival coordinates and promotes the annual countywide spring celebration of the tulip bloom. We foster community engagement, advocate for our farmers, drive economic growth and showcase the natural wonder of Skagit Valley.

Job Description: Are you a go-getter with a flair for organization and a knack for problem-solving? The Skagit Valley Tulip Festival is seeking an enthusiastic Program Manager. In this pivotal role, you'll be the heartbeat of the festival, ensuring everything runs like clockwork. If you thrive on communication, have an eye for detail, and enjoy making a positive impact, we want you on our team!

Key Responsibilities:

1. Sponsorship Development & Management:
   • Conduct sponsor outreach and form strategic partnerships to enhance festival support and engagement.
   • Oversee sponsorship management, including onboarding new sponsors, maintaining communications, and ensuring all deliverables are tracked and fulfilled.
   • Coordinate project management tasks related to sponsorships to ensure timely completion and satisfaction of sponsor agreements.
2. Project Management:
   • Manage timelines and documentation for various festival projects.
   • Assign tasks and ensure all team/board members are on track to meet project deadlines.
3. Executive Assistance:
   • Support the Director by scheduling meetings, preparing agendas, and following up on action items.
   • Manage correspondence, draft communications, and ensure timely responses to inquiries.
4. Bookkeeping:
   • Perform basic accounting tasks including weekly categorizations, managing expenses, and helping with accounts payable (A/P) and accounts receivable (A/R).
5. Marketing Assistance:
   • Help manage the content calendar for all marketing activities, ensuring timely and strategic content launches.
   • Coordinate with the Executive Director to schedule and publish content across various platforms, including social media, website, and email campaigns.
6. Order Fulfillment and Shopify Management:
   • Handle order fulfillment for both in-store and online orders, including managing inventory and processing orders through Shopify.
   • Monitor inventory levels and coordinate reordering of supplies as needed.
7. Office Administration:
   • Perform general office duties (ordering supplies, managing equipment, organizing workspace).
   • Support the team with miscellaneous administrative tasks.
8. General Contact/Point Person:
   • Serve as the primary contact for general inquiries, sponsor questions, and communication through the info inbox.
   • Provide exceptional customer service to all stakeholders, including sponsors, vendors, and festival attendees.

The above is intended to describe the general content for the performance of this position. It is not to be construed as an exhaustive statement of responsibilities and duties.

Qualifications:

• Bachelor’s degree in Business Administration, Marketing, or a related field.
• Minimum 5 years of experience in Event Management, Marketing, Office Assistant or similar role.
• Strong proficiency in Microsoft Office Suite and experience with accounting software.
• Familiarity with Shopify or other e-commerce platforms.
• Experience managing marketing campaigns, content calendars, and social media platforms.
• Excellent communication and interpersonal skills, with the ability to effectively collaborate with internal teams, external partners, and stakeholders at all levels.
• High level of integrity and professionalism.
• Ability to work independently and as part of a team.
• Go-getter attitude with a strong work ethic and a proactive approach to problem-solving.

Working Conditions:

• Full-time position based in Mount Vernon, WA.
• Pay: $25-30/hr
• Benefits:
  • Flexible schedule
  • Paid Time Off
  • Retirement Contribution (3%)
  • Bonus Eligible
• Occasional evenings and weekends may be required during peak festival planning and execution periods.

TO APPLY: Qualified candidates are encouraged to apply by providing both items requested. Please submit a Letter of Interest and a Resume to: info@tulipfestival.org.