The Opportunity: This Program Specialist 2 provides broad support to the daily operations of the Basic Education for Adults and English for Academic Purposes Unit. This position reports to the Dean and works collaboratively and independently with staff and faculty to maintain class schedules, collect and file key documents, schedule meetings, prepare and set up meetings, maintain faculty rosters, support training and events, maintain supplies, and coordinate work with other Units and college departments.

This position will work onsite in the Basic Education for Adults department located on the Mount Vernon Campus.

The position is a 100% full-time, classified position working 40 hours per week, 12 months per year.

The Location: Skagit Valley College is on the traditional and unceded territories of the Coast Salish People’s, especially on Swinomish Indian Tribal Community, Upper Skagit Indian Tribe, Samish Indian Nation, Nooksack Indian Tribe, and Sauk-Suiattle Indian Tribe. Located in a geographically diverse region between the dynamic metropolitan hubs of Seattle and Vancouver, BC, SVC is never far from world-class outdoor recreation, urban arts scenes, and local cultural events. SVC serves our local communities with a campus in Mount Vernon, Oak Harbor on Whidbey Island, and centers in Friday Harbor, a Marine Technology Center in Anacortes, and a Brewing Academy in Burlington.

Mission: Skagit Valley College cultivates student learning and achievement; contributes to the educational, personal, and economic success of students; and promotes equitable and thriving communities.

Vision: The primary focus of Skagit Valley College is student-centered teaching and learning. We are committed to:

• Equitable student outcomes in access, achievement, and community;
• Our Guiding Principles;
• Decisions based on strategy and evidence;
• The development of our employees;
• A diverse and inclusive college community where everyone belongs.

• An unrelenting focus on our mission to improve the lives of our students and to strengthen our diverse community.
• Support for innovative teaching, learning, and scholarship.
• Exciting opportunities for personal and career growth.
• Diverse cultural and environmental benefits of rural, suburban, and urban lifestyles.
• Friendly, supportive, and diverse work environments.
• Excellent benefits include competitive leave packages and an array of health, dental, vision, and retirement plans to meet your current and future needs.

Coordinate annual schedule worksheets with the dean and department chairs, and create and update courses in ctcLink

• Build new courses in ctcLink as needed;
• Input annual schedules into ctcLink;
• Make quarterly updates in ctcLink, using information from Department Chairs and Dean;
• Complete manual checks and run queries and review to ensure schedule accuracy, inform other departments of changes to schedules, alert the Dean to any scheduling issues, provide back-up and training to other Units as needed;
• Problem-solves scheduling conflicts and presents possible solutions to the Dean and Department Chairs.

• Run monthly reports for grant and operational budgets and provide updates to the dean;
• Support the dean in preparation of new annual budgets;
• Complete updates to Personnel Action Forms (PAN) for HR as needed;
• Run enrollment queries and develop pivot tables and charts for enrollment tracking and analysis;
• Provide backup to BEdA data specialist for State reporting in LACES;
• Manage and reconcile procurement for the Unit.

• Attend Unit meetings and take notes as assigned;
• Coordinate with the Dean and Data Program Specialist to provide clear, consistent written communication to faculty and staff within the BEdA Unit;
• Use professional language and business discourse in all Unit correspondence and communication.

• File electronic and hard copies of correspondence. evaluations and other faculty documents, spreadsheets, schedules, grant documents, and other Unit records;
• Support the dean with scheduling and preparing for meetings;
• Support faculty and staff with college-approved travel requests and documents.

• Support the program with translation and interpreting, and other duties necessary to support the Unit;
• Written translation of forms, flyers, and information for students;
• Occasional interpreting support for students.

• Posting class cancellation notices, occasional calls to students;
• Ordering food for working lunches or light meeting refreshments and delivering items to the event;
• Supporting new student intake, serving on hiring committees for the college, and providing back-up support for the BEdA data specialist.

• Strong communication skills, lived or learned experiences with pre-college-level students;
• Attention to detail;
• Ability to multitask and deal with interruptions.

Minimum Qualifications

• Associate Degree;
• Proficiency using Excel to organize information and analyze data;
• Strong written and oral communication skills;
• Fluent in Spanish.

• Two (2) years of experience as an Administrative Assistant or similar position

Salary and Benefits:

• Salary is based on Range 42, Step A, $3,827 per month with periodic increments to $4,980 per month. This position is eligible for the 5% multilingual premium pay. Starting salary may be dependent on education, qualifications, and experience. Salary and benefits are subject to change in accordance with legislative mandates and collective bargaining agreements.
• This position is eligible for overtime pay in accordance with the Fair Labor Standards Act and is dependent upon continued grant funding.
• This is a union-represented position subject to a collective bargaining agreement.
• Retirement, medical, and insurance benefits are provided in accordance with state regulations. Additional information on benefits can be found at https://fortress.wa.gov/hca/pebbhealthplan/compare.aspx.

1. Meet the minimum qualifications and;
2. Submit a complete application to the online recruitment system at www.skagit.eduthat includes the following:
   • The online application, which includes answers to all supplemental questions and contact information for at least three (3) professional references;
   • A current resume; (Attachment: Resume);
   • A letter of interest addressing the minimum, desired qualifications, and your education and experience as it supports the responsibilities of this position; (Attachment: Cover Letter).

• Prior to employment, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
  
  Additionally, pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employer. By law, post-secondary education institutions cannot hire an applicant who refuses to declare the existence or non-existence of an investigation or findings subject to this statute.

• In the interest of providing a healthy, safe, and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Skagit Valley College to maintain an alcohol and drug-free workplace for our employees and students.
• If hired you will be required to provide proof of identity and documentation of U.S. Citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.
• This classification is included in the classified staff bargaining unit, represented by the Washington Public Employees Association, WPEA.