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Birth to Three Program Manager- Internal Candidates Only

Skagit Preschool and Resource Center

Skagit Preschool and Resource Center

Mt Vernon, WA, USA
Posted on Tuesday, June 11, 2024

Essential Duties and Responsibilities:

(Include the following but are not limited to, other duties may be assigned)

  • Supervision of Birth to three team
  • Responsible for development, implementation, and expansion of program in accordance with agency mission
  • Oversee and assign training, development, and performance management of department.
  • Participate as a member of the leadership team to ensure consistency in policies and procedures
  • Approve staff timesheets, mileage and monthly reimbursement when necessary
  • Troubleshoot issues and concerns that arise and work with the Executive Director to solve problems and maintain positive and successful relationships
  • Complete annual employee reviews and implement improvement plans
  • Define program scope, objectives, and deliverables in collaboration with senior management and stakeholders.
  • Develop comprehensive project plans, including timelines, milestones, and resource allocation.
  • Monitor and track program progress, ensuring timely completion of projects within budget
  • Responsible for maintenance of case records and files following all HIPPA guidelines and agency procedures.
  • Hold monthly meetings to update b-3 FRC of any needed information
  • Ensure all required contract obligations, deliverables, and ESIT procedures and policies are being administered
  • Responsible for child find and community events and regular disbursement of SPARC rack cards and documentation of events for ESIT to review for each contract year
  • Pull performance indicators for yearly review with support from lead FRC as needed
  • Attend as needed weekly b-3 MDT meetings per request of lead FRC and or on own accord
  • Collaborate and team with b-3 team included all therapists
  • Attend necessary meetings in community, zoom (NDC), Northwest provider meetings, ESIT Quarterly meetings, NW provider meetings, and DDA monthly meetings
  • Understand DDA funding and support team with questions
  • Understand SOPAF for billing of private and state insurance
  • Ability to use and understand ACORNS
  • Understand tasks and responsibilities of FRC from initial intake to IFSP development, initials, annuals and transition conferences

Knowledge, Skills, and Abilities:

  • Ability to supervise a multi-disciplinary team
  • Ability to manage multiple priorities and work under pressure
  • Strong written and verbal communication skills
  • Strong critical thinking and problem-solving skills including the ability to evaluate and explain complex information
  • Knowledge of database management


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Expressed interest or previous experience working with young children is recommended
  • Computer experience with Microsoft Windows, Word, Excel and Publisher

Education / Experience:

Bachelor’s degree in related field or equivalent education and experience

Certificates, Licenses, Registrations:

A current CPR and First Aid Certificate

Food Handler’s Permit (or to be scheduled for completion within SPARC personnel guidelines and or outside agency).


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may be required to spend periods of time

  • Sitting on the floor
  • Stooping
  • Kneeling
  • Bending over/down to children’s level

Additional Eligibility Requirements:

  • Valid driver’s license
  • Proof of current vehicle insurance
  • Background check

EEO Statement:

SPARC is an equal opportunity and affirmative action employer. SPARC does not discriminate in recruiting, hiring or promotion based on race, color, ethnic or national origin, genetic information, religion, sex, sexual orientation, gender identity or expression, marital status, pregnancy, age, military or veteran status, leave status, or the presence of any mental, sensory or physical disability, or any other status or characteristic protected by local, state, or federal law. SPARC will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship. These policies govern all aspects of employment, promotion, assignment, discharge, and other terms and conditions of employment. We value a diverse workforce and encourage any and all qualified candidates to apply.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.