Assists Elections Manager in the administration of Elections. Assists in the planning, organization and coordination of election and voter registration activity for Skagit County.

• Salary upon hire is step 1 through 3 ($33.58/hr. - $35.97/hr.) dependent upon qualifications.
• Progressive increases are based on years of service with Skagit County, up to 8 total steps (top step $42.74). The Elections Lead is range 14 of the Teamsters DC, CH, Parks salary schedule.

Lead election division employees and part-time staff.

Provide an excellent level of customer service, friendly enthusiastic service assisting and enabling the customer (individuals within the department, the county structure and the citizens that call upon you) to achieve their goals or task.

Coordinate and track timelines and deadlines for all aspects of election and voter registration activity with Election Manager and other staff to ensure compliance of assigned tasks.

Coordinate election calendar and schedule necessary activities with County Canvassing Board, local disability board, party observers, boundary review board, and any others as required by law.

Participate in ballot tabulation processes as directed, including scanning, resolving and report production.

Provide backup for Elections Manager in operation and maintenance of election and voter registration systems and in applications use and changes.

Responsible for timely and accurate production of election material appropriate for each election; including ballots, envelopes, inserts and voter guide information.

Ensure timely and accurate voter registration activity and provide all voters access to their right to vote.

Oversee audit compliance with Secretary of State’s official standards, including ongoing updates of policies and procedures.

Assist in the coordination of all aspects of election systems with vendors and staff including election production and tabulation systems. Manage and coordinate use of the voter registration system with the Secretary of State’s Office and/or vendors.

Maintain election records and supervise the retention and/or destruction of records and materials pursuant to state retention guidelines. Respond to public records requests in coordination with Elections Manager and records management department.

Supervisory:

As a lead this position is responsible for managing the daily work of elections department employees but does not have authority for evaluation, discipline, hiring and firing of those employees.

OTHER JOB FUNCTIONS:

Responds to inquiries from County departments and outside agencies as well as the general public.

May be tasked with performing related duties. Related duties as required are duties that may not be specifically listed in the position description but are within the general occupational series and responsibility level typically associated with the employee’s classification of work.

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical path to obtain the required qualifications would be:

• Minimum of 5 years progressively responsible experience in elections administration required.

• Federal and State laws relating to elections
• General supervisory concepts and practices
• Various hardware and software systems

• Communicate effectively with the public and co-workers using tact, discretion, respect and courtesy to maintain effective working relationships and rapport with co-workers, employees, volunteers, and diverse members of the public.
• Work cooperatively in a team environment.
• Work independently and prioritize own work, often under tight deadlines.
• Interpret and apply federal and state election laws and procedures
• Organize heavy workload and prioritize multiple tasks under short deadlines
• Foster a team environment
• Lead, train, evaluate and motivate staff
• Operate specialized hardware and software systems.
• Use 10-key and keyboard proficiently
• Use various office machines such as copiers, fax machines, etc.

SELECTION PROCESS:

Following review of applications and resumes, the highest qualified applicants will be interviewed and may be tested. After a selection is made, all applicants not selected will be notified in writing. Skagit County reserves the right to use applications received for this posting to fill any other positions within this classification which may open within six months following the closing of this position.

ADDITIONAL INFORMATION:

Skagit County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. It is the policy of Skagit County to follow all federal and state laws to ensure non-discrimination in its employment practices. American with Disabilities Act (ADA) Notice: Individuals, who need an ADA accommodation to complete the application, test or interview process, please call: (360) 416-1382.

The statements contained herein reflect general details as necessary to describe the essential functions of this position, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload. Changes to the position description may be made at the discretion of the employer.