Performs a wide variety of technical, programmatic, and complex legal clerical duties in support of the District Court Probation Department services and administrative functions. May act as interpreter.

Completes all Supervised Probation and Pretrial client file setups, background checks, closing reviews and quality control. Performs District Court Probation Department payroll processing and performs AP monthly processing as well routing of city contract funding to the Treasurer’s Office.

Point position for Community Service compliance as well as performs “non-oath” support functions such as: performs Pretrial intake programming/procedures and assists in a limited capacity with low risk level (bench) Pretrial monitoring.

Assists Director in policy and procedure creation and education. Assists Director with the hiring of new employees, enrolls staff in mandatory trainings and assists with all travel matters daily. Provides administrative support as needed by the Probation Director and Presiding Judge of District Court.

- Salary upon hire is $29.66 to $31.76 per hour (step 1 through 3) depending upon qualifications.

- Progressive increases are based upon years of service with Skagit County, up to step 8 (top step is $37.75/hr.). The Staff Assistant II is Range 13 of the District Court, Courthouse & Parks Teamsters Union salary schedule.

Performs office and administrative duties, along with special assignments as directed.

Exercise considerable independence of action in routine administrative matters.

Represent office in a professional capacity; assume confidentially in all matters. Requires frequent interaction with the public, both on the telephone and in person.

Receive and input data from various sources for cases supervised by District Court Probation.

Assists in monitoring defendants’ compliance with court orders, which include alcohol evaluations and treatment, domestic violence perpetrator evaluations and treatment, pretrial supervision, and other general case management.

Understand and maintain electronic filing databases and case management systems.

Community Service Programming Point Person. Processes all community service clients; informs clients of community service program requirements and provides clients with community services contacts and general information.

Assists Pretrial Probation Officers initial Pretrial intake interview and information sessions. Provides Pretrial risk assessment tool. Forwards all moderate and high-risk clients to Probation Director for Probation Officer assignment.

Monitors minimum supervision (bench) Pretrial clients, logs information into proper court data systems. Transfers minimum supervision clients who violate Pretrial conditions to Probation Director for Pretrial Probation Officer assignment.

Assists Pretrial Probation Officer at Municipal Court sites with initial client set up and group information sessions as requested by Director.

Provides DV-MRT, Anger Management programming for Spanish speaking clients located in District Court Probation as well as Community Court programming. Certification in DV-MRT and Anger Management are required and essential.

Maintains scheduling for District Court Programming schedules for Probation Officers, Director and clients using internal programs. Quickly and accurately, enter information into databases, spreadsheets, and word processing files, sets up file folders.

Performs records management and data destruction per state schedule. Monitors Long Term Bench Warrant cases for monthly status of up to 100 clients.

In limited circumstances, may accompany officers to court hearings, fieldwork or other community work regarding Community Service clients or minimum risk, compliant Pretrial clients.

Prepares and reviews payroll data for entry. Verifies time tickets, leave balances, and coordinates changes with Facilities Management supervisors, Auditor, and Human Resources Departments. Performs payroll data entry in the financial system and edits payroll and other corresponding reports for accuracy prior to being submitted to Auditor for final approval.

Prepares documents and enters payroll, A/P, financial, budget, and other data for posting to the general ledger (G.L) to reflect accurate accounting and distribution of income and expenses to appropriate accounts.

Maintain supplies and order as necessary, maintains log for supply spending and supply accounting for Probation Department.

Assists in the development and writing of personnel policies, departmental procedures, and agendas.

Frequently runs extensive background checks with Washington State Patrol, NCIC, WASIC and local highly sensitive database systems.

One of two ICOTS, (interstate compact for adult offender supervision) officials for probation department, provides all technical support and Spanish speakers support for required program.

Read court documents and note special data to assist the officers in monitoring their cases.

Provide training for all OAIIII, Intern, Practicum student probation positions. Onboards new employees coordinating with Human Resources, providing department policy and procedure manuals, and providing site visits to court rooms as well as introductions to court officers.

Provide initial backup for absent District Court OAIII.

Supervisory:

None.

OTHER JOB FUNCTIONS:

Work independently and make responsible decisions in accordance with laws and court procedures

Maintain timelines, keep accurate records, and be detail-oriented

Assist and train co-workers on specific job duties

Understand and implement complex oral and written instructions or regulations

Prepare the annual equipment inventory

May be tasked with performing related duties. Related duties as required are duties that may not be specifically listed in the position description but are within the general occupational series and responsibility level typically associated with the employee’s classification of work.

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical path to obtain the required qualifications would be:

• High school diploma or GED, two years of college-level work is preferred.

• Bilingual in English and Spanish is preferred.

• Five (5) years of increasingly responsible court services work or an equivalent combination of education and experience, which provides the required knowledge, skill, and ability to perform the work.

• Experience in working with chemically addicted people, domestic violence or batterers, or mentally ill clients is desired.

• Completion of Washington State Criminal Justice Training Academy for Probation Personnel is required within 6 months of hire date or the next WSCJTC Academy offered.

Requires knowledge of:

• Computer systems, including Outlook and Excel
• Math and/or bookkeeping procedures
• Standard office equipment (copier, printer, fax, multi-line phone)

Requires the ability to:

• Interact professionally with the public and clients
• Communicate effectively and fluently orally and in writing in English and Spanish.
• Interpret for clients and attorneys as needed.
• Administer or assist in administering a community-based intervention program.
• Prioritize tasks and manage time efficiently, to accurately receive, record, and transmit information
• Work under long-term stressful conditions
• Follow instructions, to stay organized and focused under pressure
• Interact with pretrial service clients during initial information session. Use phone and other electronic means to properly monitor minimum supervised Pretrial clients’ compliance.

Licenses and/or Certifications:

Valid Washington State driver’s license required.

State Department of Corrections ICTOS training certificate within 6 months of hire.

Domestic Violence Moral Reconation Therapy (MRT) certification within 6 months of hire.

Anger Management training certification within 6 months of hire.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

Work is typically performed in an office environment. Motor skills and hand-eye coordination. Occasional lifting of boxes (approximately 30 lbs). Must be able to sit for long periods at a desk, operating a computer and phone.

This position is distinguished from the Probation Officer positions by the narrow scope of work and a lesser degree of independent decision making. Incumbents will not routinely appear and/or present noncompliant reports to the court, except as required and requested by the Bench. All non-compliant Pretrial clients will be immediately transferred to the Probation Director for proper Probation Officer placement.

Hazards:

Those present in a normal office environment. Possible carpal tunnel syndrome due to extended periods of keyboarding. Eyestrain due to extensive computer exposure. A physical hazard may occur from defendants, as well as the public, with threats - either verbal, physical, or with weapons - and exposure to germs from dealing with the public and exchange of money and document handling.