This position performs the work of the Hearings Coordinator for the Office of the Hearing Examiner, Board of Equalization, and the Boundary Review Board as well as performing the work of the Public Disclosure Coordinator for Records Management.

The Public Disclosure/Hearings Coordinator will work closely with the Public Records Officer to ensure that public disclosure requests are processed in a timely manner. The Coordinator will work with the public records assistants in County departments to identify requested information and ensure that the proper records exemptions are used. This position has the potential of dealing with highly offensive material.

The Public Disclosure/Hearings Coordinator will be responsible to see that multi departmental requests are handled in a consistent manner.

In addition, the Coordinator serves as Hearing Examiner Coordinator, Clerk to the Board of Equalization and Office Administrator to Boundary Review Board, each with a separate set of procedures and requirements.

Salary upon hire is step 1 through 3 ($28.83 - $30.89 per hour), dependent upon qualifications.

Progressive increases are based upon years of service with Skagit County, up to step 10 total steps (top step $38.37 per hour). The Public Disclosure/Hearing Coordinator is range 13 of the Non-Rep salary schedule.

Log and track public disclosure requests. Assist in providing/identifying on-going training for the public records assistance. Prepare written responses to public disclosure requests including letters and exemption logs. Maintain public disclosure file. Maintains and complies statics on public disclosure activity. Assist with legal research related to the proper dissemination of County records. Maintain awareness of ongoing legislation and updated changes to the Public Records Act. Adapt to the various types and formats of records to be review and disseminated.

Oversees all office functions for the Office of Hearing Examiner, Board of Equalization and Boundary Review Board; serves as liaison between the hearings office and the Board of Commissioners, County departments, and the public. Develops correspondence, documents, website updates, press releases, and department updates for internal and public use; exercises independence of action in administrative matters.

Office administration duties include preparation and monitoring of annual budget for the Board of Equalization and the Hearing Examiner, accounts payable voucher verification and input, payroll reporting, purchasing, tracking of inventory, file maintenance, training, monitoring, and contract monitoring.

Supervisory:
This position has no supervisory responsibilities.

OTHER JOB FUNCTIONS:
May be tasked with performing related duties. Related duties as required are duties that may not be specifically listed in the position description, but are within the general occupational series and responsibility level typically associated with the employee's classification of work

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical path to obtain the required qualifications would be:

• Washington State Public Records Act.
• Exemptions to the Washington State Public Records Act.
• Washington State Local Government Records Retention Manual.
• Functions/Services provided by the various County departments.
• Microsoft Office Suite
• Working knowledge of Skagit County Code, RCW and WAC
• Excellent public relation skills
• Administrative and office procedures
• Board of Equalization Manual

• Communicate effectively orally and in writing.
• Set and meet deadlines.
• Follow oral and written directions
• Demonstrate excellent organizational skills.
• Review written, oral and graphic material that could be highly offensive in a professional manner.
• Lift/carry up to 40 pounds.
• Type 40 words per minute
• Maintain confidentiality oath.
• Use imaging equipment to protect and preserve files/data.
• Use tact, discretion and courtesy in interdepartmental and public contacts
• Work independently and take appropriate initiative to complete assigned tasks.
• Apply good judgment and logical thinking to obtain potential solutions to problems
• Work accurately with numbers
• Organize and maintain accurate records
• Prioritize and organize a complex workload

Skagit County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.

It is the policy of Skagit County to follow all federal and state laws to ensure non-discrimination in its employment practices.

The statements contained herein reflect general details as necessary to describe the essential functions of this position, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload. Changes to the position description may be made at the discretion of the employer.