Location

1601 R Avenue
Anacortes, WA 98221

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Position Summary

The NWESD aspires to be a racially and culturally inclusive staff that reflects the diversity of those we serve. We believe this strengthens our organization, stimulates creativity, promotes the exchange of ideas, and enriches staff engagement.

Summary:

The Grants and Resource Development Specialist plays a crucial role in securing funding for the NWESD by managing the development and submission of grant proposals. This position requires exceptional technical writing skills, attention to detail, and the ability to effectively coordinate with various teams to gather necessary information for proposals. The Grants and Resource Development Specialist will work closely with program managers, finance personnel, and other stakeholders to ensure that grant proposals are completed accurately, on time, and in accordance with funder requirements.

Essential Functions:

Duties listed are intended to provide a summary of the major duties and responsibilities of this position. Incumbent(s) may not perform all duties listed and may be required to perform additional duties not listed, but within the general scope of the position.

Grant Research and Compliance

• Identify potential grant opportunities that align with the organization’s mission and programs.
• Conduct thorough research to understand the funding priorities, eligibility criteria, and application deadlines of various grantors.
• Disseminate materials concerning available grants, awards, and related program opportunities.
• Ensure all grant proposals comply with guidelines and requirements set by funding organizations.
• Review proposal templates, adhering to specific formatting guidelines, and addressing any additional documentation or certifications needed.
• Provide technical assistance to staff to ensure grant budget and deliverables are allowable, reasonable, and allocable.
• Interpret and implement policies and procedures.

Proposal Development and Review

• Collaborate with program managers and other staff to develop compelling grant proposals.
• Draft narratives, create budgets, and gather supporting documents such as letters of support and organizational profiles.
• Edit draft applications for accuracy, completeness, and clarity, and submittal of all applications in accordance with grant requirements.
• Develop and coordinate Request for Proposal and Bid process.
• Facilitate the internal review process for grant proposals, soliciting feedback from relevant stakeholders and incorporating revisions as necessary to strengthen the proposals.
• Consult and collaborate with fiscal staff to ensure budget calculations and requirements are met.

Project and Data Management

• Support implementation of NWESD’s comprehensive growth and development plan.
• Establish and maintain timelines for grant proposal development, ensuring that all deadlines are met.
• Coordinate with internal teams to obtain information and materials for proposal submission.
• Track the progress of multiple proposals simultaneously and provide regular updates to stakeholders.
• Support departments as needed in the coordination and planning for new program development including defining funding priorities and assisting with startup implementation.
• Collect, synthesize, and visualize needs assessment data into table, graph, and narrative form.
• Maintain accurate records of grant opportunities, applications, and outcomes in a centralized database.
• Generate reports and analyses to track the organization’s grant-seeking activities and success rates.

Professional Development and Communication

• Stay informed about trends and best practices in grant writing and fundraising.
• Attend relevant workshops, meetings, and conferences to enhance skills and knowledge in the field.
• Serve on committees with professional groups.
• Provide coaching and consultation to departments initiating new grant funded projects.
• Make presentations and deliver/coordinate grantsmanship-related professional development.
• Promote expansion of programs and services.
• Serve as the primary point of contact for grant-related inquiries and communications.
• Liaise with funding organizations as needed to clarify application requirements or seek additional information.
• Coordinate relevant meetings and events.

Required knowledge, skills, and abilities:

• Excellent technical writing, editing and proofreading skills and ability to craft persuasive narratives and compelling proposals.
• Strong organizational and time management abilities, with capacity to manage multiple projects simultaneously and meet tight deadlines.
• Ability to develop complex program budgets.
• Ability to access and interpret data into visual and narrative form.
• Ability to maintain focus on accuracy and quality in all aspects of detail-oriented work.
• Proficient skill in Microsoft Office Suite and ability to operate grant management software.
• Ability to work independently as well as collaboratively in a team environment, demonstrating flexibility and adaptability.
• Knowledge of grant management and compliance.

Qualifications

Bachelor’s degree in education, human services, psychology, business, English, communications, or related field. Experience in grant/technical writing, project management, and budget development. Minimum of three years’ successful experience managing deadline driven projects. WSP/FBI criminal history background clearance required. Valid Washington State driver’s license and proof of liability insurance required.

Employment Conditions and Benefits

8 hours per day, Monday - Friday, 260 days per year

Working Conditions/Physical Requirements: Work is performed approximately seventy-five percent (75%) in an office environment and approximately twenty-five percent (25%) traveling to districts and affiliate agencies, as well as for workshops, committee representation, and conferences. Lifts and carries a maximum of forty (40) pounds. Adequate manual and finger dexterity, hearing, speech, and vision are necessary to perform the essential functions of this position.

Hazards: Potential hazards are present based on the fact that the position requires the incumbent to drive a significant amount. Hazards may include but are not limited to traveling alone, driving in inclement weather conditions, varied road conditions, rush hour traffic, etc.

Benefits Include: Medical Insurance, Dental and Vision insurance with 100% paid premiums for employee and eligible dependents, Annual Paid Leave - (20-25) Vacation days, (12) Sick days, (1) Floating Holiday, (13) observed Holidays, Bereavement Leave, Jury Duty Leave, Tuition Reimbursement, Long Term Disability, Basic Life Insurance $35k (w/voluntary additional coverage), WA State Dept. of Retirement Systems Membership -Teachers' Retirement System (TRS) or Schools Employees' Retirement System (SERS), Deferred Compensation Program (DCP) offering 457 deferred savings plan, Flexible Spending Accounts for medical and dependent care, Voluntary Employees' Benefits Association (VEBA) participation, Employee Assistance Program, Professional Development opportunities.

Salary Range

$103,625.60 - $116,729.60

How to Apply

Submit a complete application at nwesd.org/jobs. Applications for this position must include:

• Letter of Interest
• Resume
• Copies of Transcripts (Official or Unofficial)
• Other documents may be included at your discretion.

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