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Student Assistance Professional Coordinator

Northwest Educational Service District 189

Northwest Educational Service District 189

Anacortes, WA, USA
Posted on Thursday, May 16, 2024


1601 R Avenue
Anacortes, WA 98221

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Position Summary

The NWESD aspires to be a racially and culturally inclusive staff that reflects the diversity of those we serve. We believe this strengthens our organization, stimulates creativity, promotes the exchange of ideas, and enriches staff engagement.


The Behavioral Health & Prevention Services (BHPS) Coordinator assumes responsibility for coordination of all aspects of assigned projects. Responsibilities include providing direct supervision, technical assistance, and consultation to school districts and collaborating agencies to develop and sustain comprehensive prevention plans to improve the achievement and overall health and wellness of the students and their families.

Essential Functions:

  • Directly supervises assigned staff, including on-site supervision for school district staff, monitoring and review of paperwork and monthly reporting, and conducting annual performance evaluations.
  • Plans, coordinates and facilitates staff meetings and regional staff in-services.
  • Participates in the development and management of assigned budgets, including developing and monitoring program budgets, tracking and approving expenditures, conducting program evaluations, and reporting.
  • Identifies and advocates for the educational needs of “at-risk” students to administrators and staff, as well as parents throughout the NWESD.
  • When assigned to treatment, oversees policy and procedural review for contractual and regulatory compliance treatment services; continuing transfers, discharge plans, and coordinates staff coverage.
  • Collaborates with community partners; participates in community coalition activities for alcohol, tobacco and other drug prevention efforts.
  • Assists the Director with job postings of vacant positions, staff interviews, and hiring.
  • Conducts structured orientation for new staff and arranges for job shadowing.
  • When assigned to treatment staff, provides clinical supervision and administrative support to all Chemical Dependency Professionals/Trainees; monitors treatment progress for DBHR compliance; facilitates weekly staff meetings to address personnel, program, patient, and clinical staffing issues; and assists with monthly targets, billing processes, and state and county reports.
  • Provides technical assistance to school districts, schools, and individual staff with regard to identifying and recommending age-appropriate curriculum in addition to providing technical assistance on the instructional uses of the curriculum.
  • Provides leadership, technical assistance, and training to BHPS projects and grants.
  • Develops, coordinates, schedules, and provides in-service trainings for school district staff, families, and community members.
  • May serve as a liaison to the Office of the Superintendent of Public Instruction to assist Local Education Agencies in preparing program proposals, implementing approved grants, and in preparing for the program review process as requested.
  • Networks and collaborates with numerous agencies to carry out the goals and objectives of the BHPS Department under the direction of the BHPS Director.
  • Assists with technical writing such as grants, needs assessments, and maintaining inventories on a database. Performs other technical writing as assigned.
  • Completes required paperwork, including monthly activity summary, travel forms, and calendars.
  • Assists with other duties in the absence of other department personnel as appropriate.
  • Performs related duties as assigned. Related duties may not specifically be listed but are within the general occupational series and responsibility level typically associated with the employee’s classification of work.

Required knowledge, skills, and abilities:

  • Knowledge of pertinent state and federal requirements and regulations related to grants and oversight.
  • Knowledge of effective leadership and decision making techniques.
  • Knowledge of effective teaching and training techniques and demonstrated use of such.
  • Knowledge of computer and software applications and related academic uses.
  • Basic tobacco, alcohol, and other drug abuse knowledge.
  • Knowledge of substance abuse programs including prevention, intervention, and treatment systems.
  • Knowledge of Systems of Care and Complex Trauma principles (preferred).
  • Ability to work independently using effective time management and organizational skills.
  • Ability to design, write, and present curriculum for workshops, in-services, and trainings one-on-one or to a group of school district staff.
  • Ability to organize order and maintain a curriculum and reference material library.
  • Ability to read and interpret grant applications and communicate such to individuals with varying levels of actual grant administration experience.
  • Ability to effectively assist in the collaboration of a multitude of agencies, including nine ESDs and approximately 35 school districts.
  • Ability to work cooperatively with local school districts.
  • Ability to communicate effectively in both oral and written format.
  • Ability to produce accurate, clear, and concise statistical reports.
  • Ability to establish and maintain effective working relationships with co-workers at NWESD, local school district staff, OSPI staff, other ESD staff, vendors, public agencies, and the public.
  • Ability to conduct comprehensive school-specific assessments; including the collection of baseline data on tobacco, alcohol, and other drug use, prevalence, attitudes, knowledge, and current prevention programs.
  • Ability to oversee all training activities including advertisements and program delivery for assigned projects.
  • Ability to travel, and have reliable transportation.


A degree from an accredited four-year institution of higher education is required. An academic background or equivalent work experience in a field related to youth development such as education, psychology, sociology, social work, or nursing is required. Three years of experience working with at-risk youth in a school setting is required. Experience working with community agencies in the prevention field and/or experience implementing substance abuse and/or violence prevention programs with school age youth preferred. An equivalent combination of education and experience may be substituted which provides the skills, knowledge and abilities to perform the essential functions of the position. WSP/FBI criminal history background clearance required. Valid Washington State driver’s license and proof of liability insurance required.

Employment Conditions and Benefits

8 hours per day, Monday - Friday, 220 days per year

Work is performed approximately 25% in an office environment and approximately 75% traveling to districts and affiliate agencies, as well as for workshops, committee representation, and conferences. Lifts and carries a maximum of 40 pounds. Adequate manual and finger dexterity, hearing, speech and vision are necessary to perform the essential functions of this position.

Potential hazards are present based on the fact that the position requires the incumbent to drive a significant amount. Hazards may include but are not limited to traveling alone, driving in inclement weather conditions, varied road conditions, rush hour traffic, etc.

Benefits Include: Medical Insurance, Dental and Vision insurance with 100% paid premiums for employee and eligible dependents, Annual Paid Leave - (12) Sick days, (1) Floating Holiday, Bereavement Leave, Jury Duty Leave, Tuition Reimbursement, Long Term Disability, Basic Life Insurance $35k (w/voluntary additional coverage), WA State Dept. of Retirement Systems Membership - Teachers' Retirement System (TRS) or Schools Employees' Retirement System (SERS), Deferred Compensation Program offering 457 deferred savings plan, Flexible Spending Accounts for medical and dependent care, Voluntary Employees' Benefits Association (VEBA) participation, Employee Assistance Program, professional development opportunities

Salary Range

Schedule III, Range 3: $78,936.00 - $88,899.20 per year

How to Apply

Submit a complete application at nwesd.org/jobs. Applications for this position must include:

  • Letter of Interest
  • Resume
  • Copies of Transcripts (Official or Unofficial)
  • Other documents may be included at your discretion.

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