Program Manager, Leadership Skagit
Job Title: Program Manager, Leadership Skagit
Schedule: 40 hours per week
Location: Mount Vernon, and Skagit County at large
Salary: $45,500/yr. to $55,000/yr. DOE, + Competitive Benefits Package
Supervisors: CEO EDASC, Director of Finance & Administration
SUMMARY The Economic Development Alliance of Skagit County (EDASC), a 501(c) (3) nonprofit entity, implements the economic development program for all of Skagit County: the county, its four cities and four towns, two ports, and the entire private sector including non-profits and K-16 education. EDASC’s mission is to carry out business attraction, retention and expansion, and collaborative engagement to achieve a prosperous, sustainable, and equitable community while maintaining Skagit County’s natural beauty and quality of life.
The Program Manager will be an integral part of the EDASC team and will be primarily responsible for the effective and efficient operation of the Leadership Skagit program year- round in collaboration with the Skagit Valley College Curriculum Manager. Primary responsibilities include the recruitment of participants, fundraising, volunteer coordination, and programmatic logistics. As a leader in equitable economic development, all EDASC programs and communications will be produced under a lens of justice, equity, diversity, and inclusion. Language skills beyond English and cultural competencies are especially valued.
Fundraising is an important and significant source of financial and community support for EDASC and the Leadership Skagit program. The program manager will work in close partnership with the CEO and Director of Finance to develop and execute a fundraising strategy that will support the program, staffing, and operations, and work in cooperation with funding for EDASC generally.
EDASC is a fully vaccinated office, the successful candidate must show documentation of full vaccination against Covid-19 before beginning employment.
The ideal candidate will work in close partnership with the CEO, Director of Finance & Administration, and all staff, and will take on duties beyond the LS program for EDASC events and programs.
This is a full-time, non-exempt position, and the hours are flexible to meet the programming and organizational needs. This is an in-office position, although working from home on occasion may be permitted and should be possible in case of necessity. Activities may include
assignments at sites outside of the primary office or regular business hours. No supervisory responsibilities. ** JOB DUTIES**
DUTIES AND RESPONSIBILITIES:
- Recruitment: a. Meet or exceed a goal of at least 30 participants per year b. Ensure a program fit for attendee, community representation, and class diversity in support of the overall mission c. Manage application process and maintain accurate records d. Review scholarship applications and advise suggested funding amounts e. Manage tuition process ensuring appropriate parties are invoiced and funds are collected in a timely manner
- Event Management: a. Manage logistical arrangements for multiple Leadership Skagit and EDASC events per year b. Create planning documents, timelines, and budgets for events c. Research venues and vendors and manage outside vendors, contractors, and/or suppliers d. Manage pre-program logistics including but not limited to on-site logistics, coordinating deposit payments, catering, room set-up, and audio/visual needs e. Produce program materials for program participants i. Responsible for organizing electronic and printed materials for program activities, committee meetings, events, and volunteer activities ii. Transport materials to program site in a timely and professional manner f. Contribute to creative ideas and suggest new initiatives or areas of improvement, efficiency, or cost savings
- Financial Responsibilities: a. Create and manage an annual program budget (income & expenses) b. Document and review revenue and expenses c. Manage tuition billing and scholarship awards for participants d. Ensure fiscal and administrative compliance with LS program contracts, grants, and nonprofit accounting standards
- External Communications: a. Update and publish information to promote goals and objectives of the LS program b. Coordinate support of the program’s webpage, and social media presence c. Assist with the collection of information for promotional literature including annual Skagit Business Guide and LS Graduation Booklet
d. Participate in external meetings and events, some of which will occur before or after normal business hours, to promote financial support of LS and EDASC
- Volunteer Management: a. Establish and follow nonprofit best practices for volunteer policies and procedures b. Maintain records of volunteers and their donated hours for year-end financial reporting
- Alumni Engagement: a. Plan and execute relevant continuing education events b. Fundraising for scholarships and program support c. Encourage participation in participant recruitment
- In coordination with CEO: a. Performance Reporting: i. Plan, record, and report community outreach activities that support the program objectives ii. Set goals, track, and communicate progress to appropriate internal and external stakeholders iii. Prepare reports to support the evaluation of impact, adjust approach, and to improve performance and results b. Fundraising: i. In coordination with CEO and the EDAC team, execute fundraising activities for both the Leadership Skagit program and EDASC through sponsorship and donations; identify and cultivate significant donors and event sponsors ii. Document and report fundraising objectives and successes iii. Conduct research to identify potential funding opportunities and grants for the LS program and EDASC
- In partnership with the SVC Curriculum Manager: a. Generate materials such as agendas, event programs, and facilitator and coaching materials b. Assess and report about learning outcomes and alignment of curriculum with community needs c. Recruit alumni volunteers to participate in program delivery
• You can plan and execute projects successfully, set priorities, and achieve agreed critical goals. While adapting to shifting priorities, demands, and timelines, you prioritize and execute tasks effectively, and manage multiple tasks simultaneously while adhering to important deadlines.
• You can articulate a vision of leadership and engender cooperation from volunteers, partners, community leaders, and others while becoming a collaborative community builder who advances values of diversity and equity in organizations and the community. Cross-cultural awareness and competency is highly desired.
• You are an experienced and successful fundraiser with impeccable integrity, highly honed listening skills, empathy, and are adept at telling the right story at the right time. You are donor- and customer-focused.
• You are comfortable with public speaking and display a consistent high-quality professional image.
• You are self-motivated with an entrepreneurial spirit, and able to excel at working both independently, as well as in collaborative settings. You are hardworking, humble, results-oriented, and a team player.
• You are comfortable accepting new challenges and responsibilities, and persevere despite difficulties, with enthusiasm and a positive attitude. You are not afraid to break with the status quo and innovate, have the ability manage to conflict, and can listen to and balance many voices with insight and diplomacy.
• You work with integrity in a transparent manner in an organizational environment that relies on open communication. You seek continuous improvement in your performance. You listen to and accept direction and coaching.
QUALIFICATIONS A successful candidate is a people-person and servant leader with high emotional intelligence and a confirmed record of accomplishment in program management, volunteer management, fundraising, and developing and maintaining cooperative, professional relationships with other employees, management, business owners, municipal leaders, and outside organizations. This person must be organized and detail oriented, be able to work independently with occasional oversight as needed and represent the programs in a professional and proficient manner.
To thrive in the position, you are aligned with the mission and vision of the organization and are excited to support the growth, efficacy, and efficiency of the program.
The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ** REQUIRED SKILLS AND ABILITIES:**
- Demonstrated event/meeting planning experience
- Demonstrated experience in fundraising and the ability to provide positive support to foundations, donors and sponsors
- Experience managing a program budget and generating program income
- Ability to work with and an understanding of current technology with an eye to the future including databases, spreadsheets, documents, and a range of web-based applications
- Strong written communication skills, including writing, proofreading, and editing
- Excellent oral communication skills, including ease and proficiency with public speaking
- Comfortable using social media and communications platforms including Facebook, Linked-in, Instagram, Mailchimp, etc.
- Familiarity with Skagit County, its communities, and industry sectors is highly desired.
EDUCATION, CERTIFICATIONS AND EXPERIENCE:
- Bachelor’s degree is required, ideally in a related field
- Participation in Leadership Skagit or comparable Leadership Development program (degree or non-degree) is strongly preferred
- 3 to 5 years’ experience as Program Manager or comparable role managing multiple priorities and events
- A valid driver’s license and reliable transportation with the ability to travel throughout Skagit County ** PHYSICAL DEMANDS** The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
While performing the duties of this position, the employee is regularly required to interact with individuals and groups that require them to talk and hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is regularly required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate. ** WORK ENVIRONMENT** The employee will be working in the EDASC offices for a limited amount of time, is expected to be “out-and-about” in the community and the employer will have limited control over these environments.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.