Status: Full-time, exempt
Reports to: Executive Director
Supervises: Administrative staff, bookkeeper, contracted service providers
Salary: $75,000-85,000 annually, based on qualifications and experience

Company Description Celtic Arts Foundation is a nonprofit organization based in Mount Vernon, Washington, dedicated to promoting Celtic culture and arts through events. Operating from its local community base, the foundation organizes concerts, workshops, and educational opportunities that highlight Celtic music, dance, and heritage. The organization collaborates with artists, educators, and community partners to create engaging cultural experiences. Team members work in a mission-driven environment that values community impact, cultural enrichment, and organizational sustainability.

Role Description The Director of Business and Operations is a full-time, on-site role based in Mount Vernon, WA. The Director of Business and Operations is responsible for the financial, operational, and administrative functions of the Celtic Arts Foundation. This position oversees budgeting and fiscal management, human resources, fundraising and donor relations, membership development, organizational compliance, and the day-to-day business operations of the Littlefield Celtic Center. The Director of Business and Operations ensures that the organization's resources, systems, and infrastructure support the effective delivery of its mission. This position reports to the Executive Director, and works closely on budget development, resource allocation, organizational planning, financial oversight, governance support, and long-term sustainability.

Essential Job FunctionsOperations and Administration - 20%

• Oversee daily operations of the Littlefield Celtic Center, including building access, facility maintenance, insurance, licenses, and service agreements.

• Maintain and update organizational policies (operational, personnel, financial) to reflect best practices and applicable law.

• Manage organizational technology systems, coordinating with internal or contracted IT support.

• Coordinate the logistical and administrative components of O-1 and P-3 visa applications, including timely submission, communication across time zones, and filing coordination.

• Support general administrative needs and special projects as assigned by the Executive Director.

Finance and Budget - 20%

• Collaborate with the Executive Director to develop the annual budget, ensuring that programming priorities and projected revenues are consistently reflected in resource allocation.

• Monitor financial performance throughout the year, lead the Finance Committee, and provide monthly financial reports to the Board.

• Coordinate with the bookkeeper and oversee accounting functions including accounts payable and receivable, monthly reconciliations, general ledger maintenance, and financial reporting.

• Maintain financial records, reporting systems, and internal controls.

• Ensure funder compliance, including grant reporting, contract invoicing, and year-end summaries.

Resource Development and Fundraising - 20%

• Lead and implement fundraising efforts through donor appeals, grant writing, sponsorship development, and the cultivation and stewardship of major donors and long-term supporters.

• Research, write, and submit grants to federal, state, local, and private funders

• Maintain fundraising systems, donor records, and reporting in Customer Relationship Management.

• Build and strengthen community relationships to support fundraising, membership growth, and organizational visibility.

Membership - 15%

• Leads initiatives to increase member engagement, enhance the overall value of membership, and develop recruitment strategies aligned with organizational growth goals.

• Manage membership records, communications, and renewal processes.

Communications and Public Relations - 10%

• Oversee organizational communication systems, including website, social media, and email communications.

• Coordinate with the Executive Director on promotional content related to programs and events.

Board and Strategic Leadership - 10%

• Participate with the Board of Directors in developing and maintaining the organization's strategic plan as it relates to finance, operations, and sustainability.

• Maintain minutes, develop organizational and HR policies for Board approval, and administer document retention/destruction policies.

• Provide support in Board operations, including preparation of agenda materials, coordination of committee meetings, and orientation of new Board members.

• Collaborate with the Executive Director on organizational planning.

• Identify and communicate to the Board any internal or external issues that affect the organization's financial health or operational capacity.

Human Resources - 5%

• Oversee recruitment, onboarding, supervision, and performance evaluation of administrative and operational staff.

• Administer compensation, benefits, payroll coordination, and personnel records.

• Foster a positive, collaborative, and inclusive work environment that supports staff and volunteer retention.

• Coordinate with the Executive Director on shared staffing decisions where a position supports both programming and operations (e.g., event support staff).

Other Functions

• Attend staff meetings, Board meetings, conferences, and collaborative events as needed or requested.

• Perform additional duties or special projects as assigned by the Executive Director or the Board.

QualificationsEducation and Experience

• AA in Business Administration, Accounting, Finance, Nonprofit Management, or related field; Bachelor's degree preferred.

• Minimum three years of nonprofit operations or management experience, including finance or bookkeeping responsibilities.

• Experience with fundraising, grant writing, or donor relations preferred.

• Experience or strong interest in arts and culture fields preferred.

• Equivalent combinations of education and experience will be considered.

Knowledge, Skills, and Abilities

• Strong understanding of nonprofit operations, financial management, and HR processes.

• Demonstrated leadership skills, including supervision, coaching, and project management.

• Knowledge of budgeting, financial reporting, and accounting procedures.

• Familiarity with fundraising strategies, donor engagement, and membership programs.

• High attention to detail and strong organizational skills.

• Excellent written and verbal communication skills.

• Willingness to learn and utilize programs and systems used by the Celtic Arts Foundation.

• Proficiency with Quickbooks, Microsoft Office Suite, cloud-based tools, and virtual meeting platforms.

• Proficiency with a CRM, ideally Little Green Light.

• Ability to build positive relationships with staff, Board members, volunteers, donors, and community partners.

• Commitment to transparency, accountability, and the mission of the Celtic Arts Foundation.

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• Health insurance

Work Location: In person