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Office Manager

Anacortes Chamber of Commerce

Anacortes Chamber of Commerce

Administration · Full-time
Anacortes, WA, USA
Posted on Tuesday, April 23, 2024

Office Manager

Full-time position

Non-Exempt, Hourly Position

Benefits: PTO, paid holidays plus, medical & dental, cell phone & mileage reimbursement, employer match retirement

About Us:

At the Anacortes Chamber of Commerce, we believe in Passionate Service, Community Engagement, Intentional Inclusion, and Inspire Innovation. We are seeking a dedicated individual who shares these values to join our team as an Office Manager & Financial Coordinator.

Job Summary:

As the Office Manager, you will play a pivotal role in ensuring the smooth operation of our office, managing financial processes, and overseeing our facilities. This position offers the opportunity to work in a supportive environment that values work-life balance and community impact.

Key Responsibilities:

  1. Office Management:

· Maintain the efficiency of daily office functions, ensuring a welcoming environment for staff, members, and visitors.

· Handle administrative tasks, including opening and closing the office, managing supplies, and providing support to the President/CEO.

· Cultivate positive vendor relationships to optimize office services and maintain cost-effectiveness.

· Coordinate office infrastructure, including technology systems and equipment, to support seamless operations.

  1. Accounting Management:

· Manage financial transactions using QuickBooks Desktop, including accounts receivable, billing, and deposits.

· Ensure accuracy and timeliness in billing processes, reconciliations, and financial reporting.

· Collaborate with other departments to streamline billing procedures and maintain financial records.

  1. Facilities Oversight:

· Supervise the Chamber building facilities, including the licensing office, Visitor Information Center (VIC), and rental unit.

· Coordinate maintenance, cleaning, and supply procurement for facilities, ensuring a professional and inviting atmosphere.

· Support VIC volunteer management and engagement to enhance visitor experiences and community connections.

Qualifications:

  • Bachelor’s degree in Accounting, Business, or related field preferred.
  • 4-5 years of experience in Office Management and/or Accounting.
  • Proficiency in QuickBooks Desktop, Microsoft Office Suite (Word, Excel), and email communications.
  • Strong organizational skills with attention to detail and ability to multitask effectively.
  • Excellent communication skills and a customer-focused approach.
  • Knowledge of non-profit structures and database management software is a plus.

Personal Attributes:

  • Ethical and professional conduct aligned with organizational values.
  • Strong interpersonal skills to build relationships and foster teamwork.
  • Problem-solving and decision-making abilities to address challenges effectively.
  • Creative mindset to innovate and improve operational processes.
  • Leadership qualities to positively influence team members and achieve organizational goals.

Working Conditions:

This full-time position offers a consistent schedule, Monday to Friday, 9am to 5pm, providing work-life balance. Our office is conveniently located near restaurants and with a scenic view of the marina, creating a pleasant work environment.

Benefits:

  • Competitive salary and benefits.
  • Opportunities for professional development and growth within the organization.
  • Retirement match benefits and other perks available.
Anacortes Chamber of Commerce is an equal opportunity employer.

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